Privacy Policy – GDPR Compliant

Rösthantverkarna AB is a sound production company offering services in audiobooks, voice overs, podcasts, sound design, voice interpretation, and studio rentals. We also operate a voice actor registry.
Our website: https://www.rosthantverkarna.se
We respect your personal privacy and process your personal data in accordance with applicable legislation, including the EU’s General Data Protection Regulation (GDPR).

Data Controller:
Rösthantverkarna AB
Email: info@rosthantverkarna.se
(A Data Protection Officer (DPO) has not been appointed, but questions regarding personal data processing are handled by management.)

We only collect personal data necessary to provide our services, improve our website, or communicate with you. This may include:

• Name and contact details (phone, email)
• Audio recordings and script materials (for production)
• Billing and delivery information
• Technical information (IP address, browser type, device information)
• For the voice registry: voice samples, information about vocal skills and experience

We do not use this data for any purpose other than fulfilling our obligations or as you have consented to.

To be included in our voice registry, we collect:

• Name and contact details
• Voice samples
• Information about your vocal skills and experience

Voice samples are treated as sensitive personal data (biometric data) and require your explicit consent before we may use them.

You have the right at any time to:

• Request deletion of your data and voice samples from the registry
• Withdraw your consent
• Request a copy of your data

We retain your data as long as you are active in the registry. If you have not been active for 3 years, we will contact you to confirm whether you wish to remain. If we receive no response, your data will be deleted.

To provide you with a smooth and secure experience, we use technologies such as cookies and similar storage methods. These help us to:

• Improve website functionality and user experience
• Store settings and preferences
• Analyze how visitors interact with our site to optimize content and services

Cookies do not store personal information, but may identify your device or session. We use:

• Essential cookies – required for the website to function.
• Non-essential cookies – used for analytics and optimization. You can opt out via your browser settings.

If you do not consent to non-essential cookies, some website functions may be affected. You can block or delete cookies at any time via your browser settings.

Our website may contain embedded content (e.g., videos, audio clips) from third parties such as YouTube or SoundCloud. These services may collect data about you, use cookies, and track your interaction. We recommend reviewing their respective privacy policies.

When you hire us for sound production, we may process personal data in the form of:

• Audio recordings containing identifiable information
• Scripts with names, locations, or other personal data

All material is handled confidentially. We never share client files with third parties without your written consent.

We store your data only as long as necessary to:

• Fulfill our agreements
• Comply with accounting laws
• Provide customer service
• For the voice registry: as long as you are active, max 3 years without activity

If you have an ongoing project, audio files and related documents may be stored for the duration required to complete and follow up on the project.

You have the right to:

• Request a copy of the data we hold about you
• Correct inaccurate data
• Request deletion of your data (unless legally required to retain it)
• Withdraw consent (e.g., for voice samples or cookies)
• Object to processing of your data (especially for profiling or marketing – even if we do not currently do this, you have the right to object)
• Restrict processing in certain cases (e.g., if you dispute the accuracy of the data)
• File a complaint with the Swedish Data Protection Authority (www.datainspektionen.se) if you believe we are not complying with GDPR.

Contact us at info@rosthantverkarna.se to exercise your rights.

We use the following services as data processors:

• Trello – for managing contact details
• Kdrive – for storing voice samples and project materials

Both services have signed Data Processing Agreements (DPA) with us, ensuring compliance with GDPR. Data is stored within the EU/EEA or protected via Standard Contractual Clauses (SCC) if stored outside the EU/EEA.

Have questions about our privacy policy or how we handle your personal data?
Contact us at: info@rosthantverkarna.se